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Production
Descriptions of OCR processing, TEI transformation, and metadata creation
Organization
How to keep hundreds of thousands of files organized.
Edition-Section System
File organization depends on two basic folder types
Section Folder
The use and structure of section folders.

Production
Descriptions of OCR processing, TEI transformation, and metadata creation
- Organization
  How to keep hundreds of thousands of files organized.
  - Edition-Section System
    File organization depends on two basic folder types
    - Print Edition Folder
      Subdivisions of the print editions for digitization.
    - Section Folder
      The use and structure of section folders.
  - Folder names
    As the OCR workflow passes through its various stages, production moves into specific folders for each stage. Their names and contents are given below:
  - Repositories
    A guide to the different repositories used to store ocr-project data.
  - Setting Up the Repositories
    Create local copies of the remote repositories
- Page Files
  Explains the procedures we use to get the best quality OCR of each page.
- Entry Files
  Procedures for converting single pages into Encyclopedia entries.
- Master Files
  After creating entry files, we run an automated metadata generation process to add index terms to each entry.

Section Folder

The use and structure of section folders.

Folder names

A section is a group of up to 250 print pages within one letter of a print edition. We use sections to organize the OCR process into OCR Projects of feasible length. The files for each section are contained in a single folder. The naming convention for these section folders is to begin with the entry letter and follow it by a two-digit number referring to the first, section, third, and so on, sequence of sections for the print text: a01, a02, a03 ....

Figure 1. Section folders

Note:

The names for files within page section folders do not refer to the page numbers in the printed volumes. Each section begins with the number 1, rather than the page number.

Subfolders

Each section folder contains subfolders for the different types of production files we generate. The name of each subfolder begins with a numerical prefix that reflects their position in the production sequence. Section folders also contain the page-inventory file for the section.

Figure 2. Section folder subfolders