Inventory the Images

Finalize image selections and add filenames to the inventory

The images for the new section include unnumbered blank pages and full-page plates. We document all images in a new page-inventory file. Finally, we move files of unnumbered pages into a plates subfolder, which is not included in the ocr-project file.
  1. Create a page-inventory spreadsheet for the new section. For instructions, follow steps 1-5 in Page-Inventory File.
  2. Enter the print page number for each image in the p-pg column by entering the starting page number and auto-populating the column. Look at the last image file. Does the page number match the auto-populated number? Generally the printed page number will be significantly less than the number in the p-pg column. This is because the image collection includes unnumbered pages for plates.
  3. We do not scan unnumbered pages, so we need to find them, move them into the plates subfolder, and correct the numbering the the p-pg column. Start with the last file and make a note of the difference by substracting the print page number from the auto-populated number.
    The number in the p-pg column is 233. The last image file shows a print page number of 225. The difference tells us there are exactly 8 image files for unnumbered pages in this section.
  4. To locate the unnumbered image files, start at the beginning and check every thirty pages or so to find where the print page number fails to correspond with the p-pg number. Then look in that group of thirty to locate the unnumbered pages. Plates are printed on one side of a page, with the verso blank, so unnumbered pages always come in pairs.
  5. When you find a cluster of unnumbered pages, update the p-pg column. Select everything in the column beginning with the first out-of-sync number. Copy-and-paste it into the correct position, leaving empty cells for the unnumbered page images.
    Figure 1. Page-inventory spreadsheet columns


  6. Insert the p-vol and p-pg information into the blank cells.
    Use blank, plate, or chart, as necessary.
  7. When you have correctly inventoried all image files, save the page-inventory spreadsheet. Open the records/production.xslx spreadsheet. Enter the date in the inventory column.
  8. Close and save all files. Congratulations! You have successfully created a new collection of images for scanning.