Home
Production
Descriptions of OCR processing, TEI transformation, and metadata creation
Page Files
Explains the procedures we use to get the best quality OCR of each page.
Draw Boxes
Manually creating text recognition boxes improves accuracy
Footnote Areas
Footnotes always output as the last areas on the page.

Production
Descriptions of OCR processing, TEI transformation, and metadata creation
- Organization
  How to keep hundreds of thousands of files organized.
- Page Files
  Explains the procedures we use to get the best quality OCR of each page.
  - AFR Interface
    Learn about the main elements of the program interface
  - Create a Page-Inventory File
    Create a page-inventory file.
  - Create an Image Collection
    Organize image files for scanning.
  - Create an OCR-Project
    How to create and manage an OCR-Project.
  - Settings
    Recommended settings for all options in ABBYY FineReader
  - Draw Boxes
    Manually creating text recognition boxes improves accuracy
    - Text Areas
      How to draw text areas
    - Reorder Areas
      How to order areas correctly for text output.
    - Modify Areas
      Areas must be drawn in a basic box shape, but they can be altered to subtract or add to part of the box.
    - Footnote Areas
      Footnotes always output as the last areas on the page.
    - Table Areas
      Creating table areas improves recognition
    - Headers
      How to treat two-column entry titles
    - Illustrations
      When drawing boxes, leave out illustrations and their captions.
    - Catchwords
      Leave out the extra word at the bottom of the page in eb03
    - Author Initials
      Always include author indicators at the end of articles
    - Pages without Text
      When to include pages without text in the output
    - Special Cases
      Situations requiring a note in the page-inventory file.
  - Page Recognition
    Excellent page recognition depends on preparing pages properly.
  - Save and Output
    How to output your OCR results.
  - TEI-XML
    This introduction to Oxygen XML Editor shows you how to navigate the interface and perform standard procedures on the Encyclopedia files.
- Entry Files
  Procedures for converting single pages into Encyclopedia entries.
- Master Files
  After creating entry files, we run an automated metadata generation process to add index terms to each entry.

Footnote Areas

Footnotes always output as the last areas on the page.

Draw separate boxes for footnotes. Treat multiple footnotes at the end of a column as a single area. All footnotes on a page should output at the end of page, following the end of the text in column two. This requires special treatment, depending on whether there are footnotes in column one only, both columns, or column two only.

Note:

If you encounter footnote text that runs over to the next page, insert a comment in the Create a Page-Inventory File to alert the person doing the conversion to TEI, so the problem can be corrected there.

Footnotes in column one only

Draw the box for the footnotes last. If necessary, reorder the boxes so that it is the last box to output on the page.
Right-click in the footnote box. Go to Text Function > Footnote. AFR will output the footnotes last.
Figure 1. Context menu for footnotes

Footnotes in both columns

Draw the boxes for the footnotes last. If necessary, reorder the boxes to make the footnote box in column one output next-to-last, and the footnote box in column two to output last.
Right-click in each footnote box. Go to Text Function > Footnote. AFR will output both footnote boxes in order after all text.

Footnotes in column two only

You do not need to draw a separate box for footnotes. Since they will output last anyway, include them in the text box for column two.