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Production
Descriptions of OCR processing, TEI transformation, and metadata creation
Page Files
Explains the procedures we use to get the best quality OCR of each page.
Draw Boxes
Manually creating text recognition boxes improves accuracy
Modify Areas
Areas must be drawn in a basic box shape, but they can be altered to subtract or add to part of the box.

Production
Descriptions of OCR processing, TEI transformation, and metadata creation
- Organization
  How to keep hundreds of thousands of files organized.
- Page Files
  Explains the procedures we use to get the best quality OCR of each page.
  - AFR Interface
    Learn about the main elements of the program interface
  - Create a Page-Inventory File
    Create a page-inventory file.
  - Create an Image Collection
    Organize image files for scanning.
  - Create an OCR-Project
    How to create and manage an OCR-Project.
  - Settings
    Recommended settings for all options in ABBYY FineReader
  - Draw Boxes
    Manually creating text recognition boxes improves accuracy
    - Text Areas
      How to draw text areas
    - Reorder Areas
      How to order areas correctly for text output.
    - Modify Areas
      Areas must be drawn in a basic box shape, but they can be altered to subtract or add to part of the box.
    - Footnote Areas
      Footnotes always output as the last areas on the page.
    - Table Areas
      Creating table areas improves recognition
    - Headers
      How to treat two-column entry titles
    - Illustrations
      When drawing boxes, leave out illustrations and their captions.
    - Catchwords
      Leave out the extra word at the bottom of the page in eb03
    - Author Initials
      Always include author indicators at the end of articles
    - Pages without Text
      When to include pages without text in the output
    - Special Cases
      Situations requiring a note in the page-inventory file.
  - Page Recognition
    Excellent page recognition depends on preparing pages properly.
  - Save and Output
    How to output your OCR results.
  - TEI-XML
    This introduction to Oxygen XML Editor shows you how to navigate the interface and perform standard procedures on the Encyclopedia files.
- Entry Files
  Procedures for converting single pages into Encyclopedia entries.
- Master Files
  After creating entry files, we run an automated metadata generation process to add index terms to each entry.

Modify Areas

Areas must be drawn in a basic box shape, but they can be altered to subtract or add to part of the box.

Many pages include call-outs, marginal subheads or summaries, and these can encroach on the text column. Other pages have "cut-outs," areas of a text column that flow around an image (these are frequent in eb09 and eb11). In these cases you may want to draw a single large text box and then remove or add a small portion of it. ABBYY FineReader allows you to modify the box shape using the Cut Area Part and Add Area Part tools.

Click inside the text box. A new icon bar appears showing the Cut Area Part and Add Area Part tools.
Figure 1. Icon bar with tools for modifying the text area.
Beginning from inside or outside the existing box, draw across its bounding line to modify the shape.
This technique can help in managing boxes on a page where an image is inserted across an entire column. Draw a single text box for the column and leave a small connecting section along the side of the image when using the Cut Area Part tool. This is sometimes quicker, and it reduces the total number of boxes on the page.
Figure 2. Modified text blocks with a connecting area retained.